Executive Assistant - Thinkingbox

Who We Are

Hi! We’re Thinkingbox, a brand experience agency shaping the future through craft and curiosity. Our team brings together unique perspectives in design, technology, and strategy to push boundaries and create innovative work for our clients. We’re a curious bunch that loves to think big, learn continuously, and collaborate. From office dogs to happy hour Thursdays, we maintain a vibrant work environment across our five offices. We also encourage exploration: for one month a year, you can work remotely from another office or even the beaches of Bali, broadening your worldview and bringing fresh ideas back to the team.

The Opportunity

We’re looking for a dynamic and adaptable Executive Assistant to support our CEO and assist with administrative tasks across our Finance and Recruitment teams. This split-role offers a unique opportunity to develop skills in multiple areas. If you’re a motivated self-starter who thrives in a fast-paced environment, we’d love to hear from you. 

What You'll Be Doing

• Provide comprehensive administrative support to the CEO, including scheduling, correspondence, and project coordination.
• Assist the admin team with tasks such as data entry, expense tracking, and document preparation.
• Support the Recruitment team with scheduling interviews, candidate follow-ups, and conducting initial interviews.
• Collaborate with multiple departments to ensure efficient communication and task completion.
• Maintain organization and manage priorities effectively across diverse responsibilities.
• Handle other administrative tasks as needed to support the business.

What You’ll Bring

• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• A positive attitude with the ability to multitask and adapt to shifting priorities.
• Interest in learning recruitment processes, including candidate evaluation.
• A collaborative team player with a strong attention to detail.
• Proficiency with office tools (G Suite) is a plus.
• Extremely detail-oriented, resourceful, and able to independently problem solve
• Able to maintain the utmost confidentiality and integrity

Additional Info

• This role is in office Monday to Friday
• Flexible time off, including paid vacation and sick days
• Regular culture and team-building events
• Employee recognition and incentive programs
• Seasonal celebrations and gatherings
• Branded company swag
• Access to industry events and learning opportunities
• Dog-friendly offices
• Unlimited coffee, drinks, and snacks
• Flexible work and travel options
• Comprehensive extended health benefits

Equal Opportunity

At Thinkingbox, we are committed to fostering an environment where everyone feels included, valued, and heard. We believe that diversity is our creative strength, and it’s the blend of unique experiences and perspectives that drives our best problem-solving and innovation. The outcome? Greater creativity, growth, and meaningful impact. We encourage all applicants, regardless of race, ethnicity, religion, gender, sexual orientation, age, disability, or gender identity, to apply and bring their unique talents to our team.

To Apply

Thank you for applying to Thinkingbox! Please include both your resume with your application. Due to the high volume of applications, we may not be able to reach out to everyone individually. However, rest assured that all applications are stored in our talent database and will be considered for future opportunities!