Front Office Assistant

Introduction
At IBM work is more than a job – it’s a calling: To build. To design. To code. To consult. To think along with clients and sell. To make markets. To invent. To collaborate. Not just to do something better but to attempt things you’ve never thought possible. Are you ready to lead in this new era of technology and solve some of the world’s most challenging problems? If so lets talk.

Your Role and Responsibilities
A Front Office Assistant provides administrative support to ensure efficient operation of the Client Innovation Center (CIC) reception. The scope of this role includes the following: communication management database system maintenance office supply purchasing inventory management and other administration and reporting activities.
Main responsibilities:
– Badge and key management;
– Incoming and outgoing post;
– Room reservations;
– Travel orders preparation;
– Stationery ordering and inventory management;
– Bond cart submissions for the needs of the Center;
– Supporting staff during the visit of external clients (issuing of temporary access cards entry into the register room reservation);
– Maintaining documentation for teams in shift work ;
– Monitoring inventory status and ordering office supplies and technical equipment;
– Other administrative support to leaders / managers including various reports preparation.

Required Technical and Professional Expertise
– Fluent in English;
– Excellent communication and team work skills;
– Responsiveness & adaptability;
– Organizational and multitasking skills;
– Effective time management effective task organization;
– Ability to finalize tasks according to the agreed standards for work performance;
– Flexibility.

Preferred Technical and Professional Expertise
– Experience in similar positions is preferred.