Invoicing/Billing Specialist

About Us:

Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world.

Job Description:

Execute daily invoicing and billing activities related to progress billing, shipped goods or services rendered.

Principal Duties and Responsibilities (Essential Functions):

• Set-up and maintain progress billing for customer engagements.
• Complete timely and accurate invoicing process, working with internal teams on appropriate invoice creation and distribution.
• Create and distribute invoices per contractual agreements based on milestone(s) achieved.
• Track multi-unit orders with ‘ship when ready’ agreements, ensuring invoices created are accurate and reflect shipments to-date.
• Maintain records of invoice distribution and customer correspondence.
• Field customer inquiries and provide customers with requested documentation when requested and deemed appropriate.
• Offer solutions on process improvement and automation for invoicing processes.
• Work closely with customer portal teams to ensure proper portal submission of invoices.
• Assist collections team with follow up and collection activities as needed.
• Research shipping reports (or other reports as needed) to ensure all invoicing is complete.
• Gather all information needed for service invoicing to ensure service invoices will be paid.

Job Specifications:

• Performs well in an individual and team environment.
• Customer-centric mindset.
• Effective communication skills (verbal and written).
• Strong organization and time management skills.
• Detail oriented and analytical.
• Professional and courteous.
• Comfortable working in a fast-paced environment.
• Ability to summarize and concisely report the status of work and known issues.

Required Education and Experience:

• Knowledge of full order to cash lifecycle.
• 1-5 years’ experience with progress billing and/or invoicing.
• Proficient in Microsoft Office Suite. Strong Excel skills required.
• Infor Visual, Infor XA, or Office 365 is a plus.

Supervisory/Responsibility:

None

Work Environment:

This is an office position.

Position Type:

Hourly

Travel:

Limited travel is expected for this position, less than 10%.

Physical Demands:

The physical demands described here are representative of the those performed in the job duties. The employee sits at a desk and uses a computer for prolonged periods of time. Performing the role frequently uses close vision, speech, hearing, and dexterity to operate office equipment. The employee must occasionally lift and/or move up to 15 pounds.
 

Disclaimer:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.  It’s not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job. This job description is subject to change at any time.

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At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work—therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process. ​

Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify.

Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments.

Company:

BW Corporate US