Junior Reward Operations Coordinator

Company Description

IFS is a billion-dollar revenue company with 6000+ employees on all continents. Our leading AI technology is the backbone of our award-winning enterprise software solutions, enabling our customers to be their best when it really matters–at the Moment of Service™. Our commitment to internal AI adoption has allowed us to stay at the forefront of technological advancements, ensuring our colleagues can unlock their creativity and productivity, and our solutions are always cutting-edge.

At IFS, we’re flexible, we’re innovative, and we’re focused not only on how we can engage with our customers but on how we can make a real change and have a worldwide impact. We help solve some of society’s greatest challenges, fostering a better future through our agility, collaboration, and trust.

We celebrate diversity and understand our responsibility to reflect the diverse world we work in. We are committed to promoting an inclusive workforce that fully represents the many different cultures, backgrounds, and viewpoints of our customers, our partners, and our communities. As a truly international company serving people from around the globe, we realize that our success is tantamount to the respect we have for those different points of view.

By joining our team, you will have the opportunity to be part of a global, diverse environment; you will be joining a winning team with a commitment to sustainability; and a company where we get things done so that you can make a positive impact on the world.

We’re looking for innovative and original thinkers to work in an environment where you can #MakeYourMoment so that we can help others make theirs. With the power of our AI-driven solutions, we empower our team to change the status quo and make a real difference.

If you want to change the status quo, we’ll help you make your moment. Join Team Purple. Join IFS.

Job Description

Job Summary:

The Junior Reward Operations Coordinator will support the Rewards team by handling a range of transactional tasks and administrative duties. This role focuses on the creation and management of purchase orders (POs), data collection, vendor coordination, supplier onboarding, and various operational support functions.

Key Responsibilities:

• Transactional Processing:
  • Creating and managing purchase orders (POs) for the Global Rewards team
  • Support the posting of transactions in relevant systems.
  • Help maintain accurate records and ensure data accuracy.
• Benefits Management:
  • Execute and administer activities related to benefit plan eligibility, enrollments, status changes, and terminations including some social security programs.
  • Review and monitor data integration reports to identify and address inaccuracies and systems errors
  • Liaise with system providers, local brokers and vendors as needed
  • Review action, and reconcile system generated reports as needed
• Data Management:
  • Gather and organize data related to Rewards activities.
  • Assist in preparing reports and documentation as needed.
• Vendor Coordination:
  • Support communication with vendors regarding insurance and related queries.
  • Administer invoicing and payment processes for regional and some local vendors including validating payments, etc. within the defined vendor management framework
• Supplier Onboarding:
  • Assist with the onboarding process for new suppliers.
  • Help maintain up-to-date records of suppliers.
• Operational Support:
  • Provide general support in managing Rewards-related tasks and projects.
  • Assist in developing and implementing operational procedures.
• Communication:
  • Collaborate with team members and external partners to ensure smooth operations.
  • Address routine operational issues and escalate as needed.

Qualifications

• Education:
  • Bachelor’s degree in Business Administration/HR, Finance, or a related field.
• Experience:
  • Some experience in an administrative or transactional role is desirable, preferably in HR or Finance.
• Skills:
  • Strong organizational and administrative skills.
  • Good communication and interpersonal abilities.
  • Basic proficiency in MS Office Suite (Excel, Word, PowerPoint) and other relevant software.
  • Attention to detail and a willingness to learn.

Additional Information

We believe that coming together as a community, in person, is important for innovation, connection and fostering a sense of belonging. Our roles have the right balance of remote and in-office working to enable flexibility for managing your life along with ensuring a real connection with your colleagues and the broader IFS community.