Office Administrator

At DEME Offshore US, we are searching for a qualified and resourceful office administration / human resources generalist to support our admin and HR Teams in ensuring excellent employee service and efficient business operations. The employee will have both administrative responsibilities, including: staffing, training, development, general office administration and document control support

Responsibilities

• Handle administrative tasks for onboarding, including new-hire orientation, computer set up, and I-9 processing.
• Support benefit administration and annual open enrollment
• Guide employees through TWIC process, liaise with US Visadesk
• Complete data entry in human resources information systems (HRIS) and audits for accuracy and compliance
• Liaise with US Team, union employees, expat employees and vessel crew
• Be the primary backup for payroll processing, including biweekly and weekly union payroll, updating employee records, expense reimbursements, hourly-employee validations, and benefits changes
• Assist in the communication, interpretation, and upkeep of employee handbook, employee directory, and organizational chart, and contribute to policy development
• Assist in general office organization and administration such as stationaries, business cards, furniture, etc. and other related facility management.
• Support document control processes (digital signature processes, Aconex document management, etc.) in liaison with Document Control team in EU.

Required skills and qualifications

• Excellent communication and interpersonal skills, ethics, and cultural awareness
• Aptitude for problem-solving and thorough knowledge of HR procedures and policies
• Advanced knowledge of HRIS and ability to learn new technical systems, when necessary
• 3+ years’ experience in HR
• Must reside in or be willing to relocate to Norfolk, VA

Preferred skills and qualifications

• Bachelor’s degree (or equivalent) in human resources, business, or related field
• Resourceful mindset and strong attention to detail
• Knowledge of Workday and/or iSolved software 
• Experience in offshore/maritime industries
• Knowledge in Aconex document management system