Office and Administrative Manager

Who we are 

Our name is inspired by Theodore Roosevelt’s ‘Citizenship in a Republic’ speech, which pays homage to the ‘(hu)man in the Arena’. To us, entering the Arena means committing oneself fully and accepting the risk of failure in the pursuit of an audacious, worthy cause.

We’re a close-knit tribe of scientists and builders exploring the boundaries of how artificial intelligence can benefit humanity. If you share our passion for delving deep into real-world problems and solving them with fully autonomous AI, join us in the Arena.

What we do

Our collective future is being built in the physical world, but the builders of tomorrow’s technology can no longer rely on yesterday’s tools. At Arena, we’re building the world’s first AI industrial engineer designed to solve the most complex hardware and manufacturing challenges. Our product, Atlas, is built with an understanding of the behavior of physical systems, powered by a superior knowledge of core domains of physics. Paired with its ability to reason about multimodal industrial data, Atlas can test, debug, optimize, and repair physical systems and products in the real world. Arena is trusted by some of the most advanced industrial companies in the world (AMD, Bausch & Lomb), we're rapidly scaling into the defense, automotive, and pharmaceuticals industries, and we’re just getting started. Join us in the Arena!

The Role
We’re looking for an organized and proactive Office Manager to join our team and help us create a dynamic and engaging office environment. This role is key to ensuring our day-to-day operations are seamless, and our culture thrives. As the first point of contact for visitors, vendors, and employees alike, you’ll help us cultivate a positive and inclusive office atmosphere that reflects the values of Arena. You’ll wear many hats—managing vendor relationships, building maintenance, and office events—all while creating a vibrant and welcoming environment that drives employee satisfaction and engagement.

How you will contribute

• Office Environment: Manage the office by ordering supplies, restocking snacks, coordinating orders, and monitoring the inventory of supplies and equipment.
• Operations & Project Management: Maintain and build relationships with vendors and suppliers, ensuring timely delivery of office supplies, equipment, and services. Negotiate contracts and manage ongoing service agreements (e.g., cleaning, maintenance, etc.) to ensure cost-effectiveness and quality service.
• Office Experience: Be the first point of contact for visitors, clients, and team members. You will be present in the office 5 days a week to facilitate this.
• Culture Champion: Act as an office culture champion by organizing office events, team-building activities, and celebrations that promote connection, inclusivity, and fun.

You have

• Previous office management experience 
• Exceptional organizational, time-management, and problem-solving skills
• Knowledge of office software tools (e.g. Google Workspace, Envoy, Sharebite)
• The ability to be present in the office five days a week 

Benefits & Perks Include:

• 99% of the monthly premium for Aetna medical insurance, plus vision and dental coverage
• 401(k) Retirement Plan
• Unlimited PTO
• Lunch every day from local restaurants via Sharebite

The base salary range for this position is $70,000 - $100,000 yr. However, base pay offered may vary depending on job-related knowledge, skills, and experience. In addition to base salary, we also offer competitive equity and benefits packages.