Office Assistant

Office Assistant - Private Sector – BlueTeam

We are…

BlueTeam is a U.S. based service provider specializing in commercial restoration, construction and roofing — both domestic and international — and our clients are the world’s premier commercial portfolio owners and operators.

We are a turnkey provider for portfolio managers, owners, asset managers and operators, and we continue to grow our services to meet our clients’ needs. Our continued expansion of services, unrelenting project performance and transparent billing practices have allowed BlueTeam to become and remain an industry leader for clients in the hospitality, senior care, multi-family, industrial and other commercial property sectors.

Join the exciting BlueTeam! We are looking for an experienced professional Office Assistant to support our front desk, answer phone and greet visitors. An Office Assistant who has the ability to multitask, act as the point lead person in all functions administratively within the office. Qualified candidates can work effectively in the fast-paced Commercial Industry. Candidates must have proficiency in Microsoft Outlook, Word and Excel, and Fed Ex and USPS systems.

What you’ll do….

• Answer’s telephone, screens and routes calls to the correct person and takes messages when necessary
• Greets in-person visitors and clients
• Maintains voicemail system and transcribes messages
• Retrieves and distributes incoming faxes
• Distributes incoming mail and packages, prepares outgoing mail and overnight packages at Corporate Headquarters
• Must have technical knowledge and experience in using Fed-Ex and USPS software
• Updates contact list, extension list, cell phone list
• Generates correspondence and other documents and provides administrative assistance as necessary
• Performs clerical duties including filing, copying, and collating documents
• Maintains and orders office supplies, kitchen supplies, beverages, and condiments, and manages a records database
• Organize travel and hotel accommodations for all new hires
• Performs office duties, provides general administrative support, and handles basic bookkeeping task
• Schedules messengers as needed
• Self-starter, highly driven, passionate and enthusiastic
• Must be professional and confidential
• Experience as a virtual assistant
• Perform other related duties and assignments as required

What you’ll need…

• Associate degree, or equivalent from two-year college or technical school; or six months to one year of experience in a busy office environment; or equivalent combination of education and experience
• Computer skills including E-Mail, (MS Outlook), MS Excel and MS Word
• Requires knowledge of basic office equipment and procedures including the operation of a multi-line telephone system
• Proven experience as an Office Assistant or other relevant administrative support and front desk experience in a corporate environment
• Candidate must be extremely fast at solving problems and working in a fast-paced environment
• Understanding MS Office suite
• Ability to organize a daily workload by priorities
• Must be able to meet deadlines in a fast-paced quickly changing environment
• A proactive approach to problem-solving
• Must have flexibility with schedule to meet business needs (Emergency Service Company)
• Professional level verbal and written communications skills

What you’ll get in return…

• Competitive Salary
• Full range of Benefits including Medical, Dental, Vision, Short Term Disability (STD), Long Term Disability (LTD), Supplemental and Voluntary Life Insurance, 401(K) with Employer Match and Paid Time Off (PTO)

About Blue Team:

BlueTeam’s Mission is to cultivate and maintain mutually beneficial relationships with our clients. In order to accomplish that mission, BlueTeam strives to be mindful, respectful and understanding of our clients and their business needs.

Becoming valuable partners with our clients starts with building the best team possible: recruiting top talent, training them, supporting them, listening to them, and empowering them to help our clients solve their restoration, construction and roofing needs. BlueTeam is not just a “team” but a family based on our core values: integrity, transparency, and accountability.

We believe that with quality people and teamwork, we will achieve our goals of being a successful and well-structured profitable organization that will treat our clients fairly and with mutual respect, while recognizing our staff for their efforts and contributions.

BlueTeam is an Equal Opportunity Employer.