Office Coordinator _ Part-time

Mendix – the leading low-code application development platform:

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As this market evolves, we encourage people of all skill levels to work with the platform, both for clients and candidates. Apply today to discover how you can make a meaningful impact with Mendix.

Job Description:

As our part time Office Coordinator, you will have the responsibility of overseeing and managing all office-related activities at our Boston location. We are looking for someone to be on-site for approximately 20 hours per week, although this may fluctuate based on company events and needs.

As an office coordinator, you will think, plan & act ahead, so that any colleague, from new hire to Management, feels at home at our offices and is provided with support & service for them to do their respective jobs at the highest standard.

You will become part of the global office & facilities team, working together with other office managers, facility managers, receptionists, and executive assistants.

We need someone who will take initiative while being agile and adaptable. We want someone who takes pride in their work, has a can-do mentality and is fun to be around.

You’ll make Mendix be a great place to work by: 

General office support:

• Maintaining inventory of office supplies
• Organizing, upkeeping, and managing conference rooms
• Managing business card order & distribution
• Coordinate maintenance and repair work
• Oversee FedEx responsibilities for the Boston Office
• Handle all incoming and outgoing mail & packages
• Administering all office related contracts & invoicing (creating PO’s, PR’s, working in EZSuite and SAP – together with facility manager)
• POC for landlord, cleaning services and other office related vendors & suppliers

Taking responsibility for safety & security:

• Ensure to greet all clients, visitors, and employees
• Becoming CPR certified; course provided by Mendix
• Maintaining contracts/maintenance for AED, fire extinguishers, first aid etc.

Support Events:

• Managing internal informal & formal events
• Coordinating external meetings (Siemens)
• Collaborate with IT for onsite events 

Catering and kitchen office support office:

• Overseeing Meal Services
• Maintaining Coffee Machines
• Maintaining a clean and tidy kitchen area
• Ensure kitchen supplies are stocked

You’re the talent we need if you have:

• 1-3 years of proven work experience preferably in international operations as an office coordinator, admin, exec assistant, or similar role.
• A ‘hands-on’ and ‘can do’ mentality, though easy-going enough to adapt to unforeseen situations.
• Strong skills in multiple calendar management.
• An eye for detail without losing sight of priorities.
• A comfortable attitude towards working solo, though the ability to build strong (intercontinental) relationships.
• Familiarity with Microsoft programs. Experience with Concur, SAP & EZ-Suite a plus.
• Strong verbal and written communication skills, with both a sense of urgency as well as humor.
• Effective time-management abilities.
• Little fear of taking on new challenges.
• An open mind to work within a team that will support you and your growth here at Mx!

If you see a job description and think, “I’d be perfect for that” but your experience doesn’t align perfectly with the qualifications – don’t let that hold you back. We’re always eager to hire talented, passionate candidates – so give it a try and apply.

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