Office Services Coordinator

Office Services Coordinator

Location: Downtown Chicago Loop

Our client, a consulting company, is looking for an Office Services Coordinator to join their team. Please contact us today to discuss this DIRECT hire opportunity!

The salary for this role on a full-time basis would be $40k - 45k year

Job Details:

• Answer and process incoming internal and external calls
• Backup support for other Office Services roles (duplicating, catering, mailroom)
• Manage Chicago Reception inbox
• Coordinate internal meetings as needed
• Schedule and coordinate building conference room bookings, including catering needs
• Administration maintenance, including adding new hires, temporary employees, and processing transfers and terminations
• Assist Facility Specialist with creating building IDs for new hires and replacing existing cards when lost or damaged
• Act as lead administrator for non-Partner parking pass distribution and general use
• Assist Facility Specialist by working with building security to register building guests via Ventura software
• Maintain visitor log and assist visitors to the location
• Inform building of maintenance and service requests
• Perform other duties as requested

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• Minimum of 1-year experience in a professional environment
• Computer literacy including proficiency in Microsoft Word, Excel, and Microsoft Outlook

• Ability to work independently; strong oral and written communication skills
• Strong customer-service focus with a positive can-do attitude and highly professional demeanor
• Excitement to cultivate strong relationships with vendors and colleagues, energized by working in a collaborative team environment
• Outstanding organizational skills; ability to manage multiple projects and deadlines simultaneously and frequently under tight deadlines
• Ability to handle confidential matters with the utmost sensitivity
• Flexibility to work overtime is required, frequently with short notice