Privacy Program Manager, Poland

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Position Overview

The Privacy Program Manager will report to the Associate Director Privacy, International (ADP) and will play a crucial role in supporting and managing the global privacy and data protection program. This individual will provide guidance on data privacy matters across the international business unit, ensuring compliance with privacy laws and Company policy. This role requires comprehensive knowledge of European privacy regulations and experience in managing privacy programs, ideally in the life sciences sector or from a regulatory body. The position is based in Warsaw, Poland.

Essential Duties

Include but are not limited to the following:

• Partner with the ADP to manage and execute the organization's global data protection and privacy program.
• Provide expertise in addressing data protection issues across multiple jurisdictions, ensuring compliance with regional and international regulations.
• Champion a 'privacy first' approach to the design and development of products, services, and internal initiatives, offering guidance and best practices to internal teams.
• Facilitate the completion of data protection impact assessments (DPIAs) as needed for new and existing projects.
• Develop and sustain strong relationships with cross-functional teams, including HR, IT, Information Security, Marketing, Finance, Medical Affairs and Commercial to align privacy initiatives with business goals.
• Regularly review, update, and monitor the effectiveness of data protection policies and processes.
• Track legislative and regulatory developments relating to data protection globally and communicate changes to internal stakeholders.
• Support privacy program initiatives, including ISO 27701 certification, project management, and performance tracking.
• Maintain Exact Sciences' record of processing activities (RPA).
• Monitor adherence to ISO 27701 requirements on Privacy.
• Support the Privacy Office ISO 27701 audit process.
• Report key privacy metrics to senior leadership, providing insights on compliance status and areas of improvement.
• Design, develop, and deliver privacy-related training and communication materials tailored to various audiences within the organization.
• Identify potential risks or gaps in the privacy program and proactively suggest and implement innovative solutions for continuous process and systems improvement.
• Manage and optimize the use of privacy platforms such as OneTrust (or equivalent) to support program operations.
• Assist with internal and external monitoring and auditing activities, including adherence to ISO 27701 requirements.
• Ability to effectively convey complex privacy concepts and help translate them into actionable policies and training for both technical and non-technical audiences, facilitating understanding and compliance across the organization.
• Stay current and informed about new technologies, security systems, and privacy risks, with a particular interest in emerging technologies, AI and their implications for data privacy.

Skills

• Leadership & Influence: Strong ability to lead initiatives and influence without direct authority, creating a privacy-focused culture within the organization.
• Cross-Functional Collaboration: Skilled at working in cross-functional, multicultural teams, fostering a collaborative team environment.
• Analytical Problem-Solving: Ability to analyze business processes, identify privacy risks, and design controls to mitigate these risks. Proven track-record of having a solutions mindset
• Adaptability: Eagerness to learn and ability to new areas of privacy and compliance as the regulatory landscape evolves.
• Effective Communication: Strong written, verbal, and presentation communication skills; ability to simplify complex privacy concepts for diverse audiences, including senior executives. Ability to respond to questions from internal colleagues with clear, timely, and accurate guidance while also educating on 'the why' behind the guidance.
• Project Management Excellence: Proven ability to independently manage multiple projects, prioritize tasks, and meet deadlines while ensuring quality outcomes while adhering to both budgets and timelines.
• Technology & Systems Proficiency: Knowledge of privacy management tools (e.g., OneTrust) and strong Microsoft Office skills.
• Attention to Detail: High attention to detail in handling privacy compliance matters, with a strong commitment to accuracy.
• Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.
• Regular and reliable attendance.
• Ability to work designated schedule.
• Ability to work nights and/or weekends within legal limits.
• Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 90% of a typical working day.
• Ability to spend long periods of time concentrating and/or analyzing data.
• Ability to travel 15% of the working time away from the work location, including overnight/weekend travel.

Minimum Qualifications

• Bachelor's degree or 5 years or more equivalent experience in privacy, law, or a related field.
• 5+ years of professional experience in privacy, compliance, or legal roles, preferably within the life sciences, medical device, or healthcare industry.
• CIPP/E or CIPM certification is required.
• In-depth knowledge of GDPR, UK GDPR, FADP, and APPI (Japan), with demonstrated ability to navigate complex regulatory environment.
• Proven leadership skills to promote a culture of compliance.
• Experience working within a multinational organisation.
• Familiarity with privacy laws impacting medical devices and laboratory compliance.
• Proficient in Microsoft Office.
• Demonstrated ability to perform the Essential Duties of the position with or without accommodation.

Preferred Qualifications

• CIPP/US beneficial but not a preferred qualification.
• Experience with IT systems and platforms used for privacy management.

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