Senior Executive Assistant

Our Opportunity:

Chewy is on a mission to be the most trusted and convenient destination for pet parents (and partners) everywhere! Our success is measured by the happiness of the people and pets we serve, not simply by the amount of pet supplies we deliver. That’s why we continue to think of outside-the-Chewy-box ways to delight, surprise, and thank our loyal pet lovers!  We are seeking a dedicated Senior Executive Assistant to support Senior Executive Leaders located in our corporate offices in Plantation, Florida and Bellevue WA. The role provides high-quality administrative, organizational, and technical assistance to our General Counsel and the Legal team. Key responsibilities include managing daily departmental operations, senior leader calendars, coordinate team projects and support executive communications. Success in the role requires a proactive collaborative approach and a readiness to exceed traditional Senior Executive Assistant responsibilities. You will have exceptional organization skills, meticulous attention to detail, clear communication, meet deadlines, be highly organized, demonstrate critical thinking and problem solving abilities. 

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What you will do:

• Perform EA responsibilities such as:
  • High volume calendaring via Microsoft Outlook for multiple leaders
  • Act of the primary liaison between executives and both internal and external stakeholders
  • Plan and coordinate department and corporate events (virtual and onsite)
  • Complete cycle meeting execution: planning, preparation, execution, and follow-up action tracking
  • Make and supervise travel arrangements
  • Compile, submit, and track expense reports
• Provide support with leadership team meetings or events, including capturing meeting briefs and summaries, handling critical logistic components, and ensuring appropriate follow-up
• Assist with and/or lead the preparation or collection of content on behalf of leaders in partnership with key stakeholders (e.g., coordinate data gathering and data consolidation, draft/refine decks)  
• Support the Legal Operations team with organizational and administrative assistance, contribute to process improvement initiatives, and assist with department logistics
• Support and/or lead special assignments and projects on a variety of issues requested by the leaders’ respective leadership teams 

What You'll Need:

• 7+ years of experience supporting VPs and/or C-level executives
• Adapts well to changing plans and priorities; comfortable working in an evolving environment and dealing with ambiguity
• Knowledge of office procedures
• Excellent working knowledge of Microsoft Office and office management systems
• Familiarity with online calendars and cloud-based systems
• Strong interpersonal skills and ability to communicate and collaborate with individuals at all levels in and out of the organization (phone, virtual, email, and in-person)
• Experience exercising discretion and confidentiality with sensitive company information
• Ability to problem solve, prioritize work, and think critically with minimal supervision 
• Have a solution oriented, proactive attitude, with the ability to stay composed under pressure 
• Position may require travel