Senior Records Retention Specialist

Position

Senior Records Retention Specialist

Location

Auburn Hills, MI

About us

BorgWarner is a global product leader in delivering innovative and sustainable mobility solutions for the vehicle market. We are a company of innovators and independent thinkers that brings together talented employees, meaningful work, and amazing technology in a unique environment. At BorgWarner we constantly work towards our vision of a clean and energy-efficient world.

Our Culture

We believe health and safety of our employees are a top priority, we care about our local communities and the global environment. BorgWarner promotes and nurtures a diverse and inclusive environment, honors integrity, strives for excellence, commits to responsibility for our communities and the environment, and builds on the power of collaboration.

Career Opportunities

We manage talent as seriously as we manage our businesses and encourage you to learn about our proud history, strong culture, technologies and future vision. We offer a strong local presence and interesting global opportunities. Start your future with BorgWarner now!

Key responsibilities

• Contribute towards risk management and mitigation and ensure compliance with related Records Management practices through the company.
• Adhere to compliance procedures and internal/operational risk controls in accordance with applicable regulatory standards, requirements, and policies.
• Maintain BorgWarner's Global Record Retention Policy and country-specific schedules, including analyses of internal business processes and needs vs. internal and external regulatory retention requirements.
• Document review frequency and record retention requirements
• Requirements for assessing consistency across multiple platforms and documents, conformance; managing and communicating change
• Develop and execute records management training and awareness campaigns in support of Records Management program deliverables and overall best practices.
• Guide and, if needed, help local contacts (Compliance Coordinators) establish department-specific Records Management roadmaps.
• Develop standards to ensure the Company's records and information (electronic, hardcopy) are, created, captured, stored, retained, destroyed, and archived appropriately to support the Company's business operations and meet its regulatory and legal requirements
• Receive, classify, file, audit, track and maintain centralized documentation archiving system of controlled documents according to established procedure
• Responsible for file maintenance and record keeping; locates and retrieves file material upon request from external record archiving location
• Compile data for the creation of metrics and reports related to document management
• Utilize technology to support recordkeeping efforts
• Manage vendor relationships regarding copying, storing and disposing of records
• Partner with cross-functional groups including corporate departments and operations to understand needs and support efforts to develop and maintain technical standards and procedures as well as establishing a recordkeeping framework
• Manage legal hold process at the direction of Legal using Exterro software
• Work on continuous improvement projects as assigned by management
• Other duties as assigned

What we're looking for

• Possess a high school diploma or equivalent; Bachelors' degree in Business Administration or Technical degree preferred.
• 5-10 years of experience establishing and maintaining records management program preferred.
• Must have advanced verbal communication skills and be able to effectively communicate with staff, management, customers and vendors as well as public speaking abilities.
• Must be collaborative, facilitator.
• Must demonstrate ability to successfully work within multi-level organizations
• Must exercise good judgment and use decision making skills to effectively perform job responsibilities.
• Must seek knowledge and understanding of current practices
• Must be a detail oriented, self-starter and able to work with little supervision while maintaining goals/tasks.
• Must possess sound reasoning skills and be able to multi-task and maintain focus while sometimes working in high pressure situations.
• Advanced knowledge of Microsoft Office products including Word (develop templates with custom styles, design and content control), Excel (spreadsheets with pivot tables and graphs) and SharePoint (develop site and pages, establish and maintain document libraries including document nomenclature, metadata and workflows)

What we believe

• Inclusion-We value diversity in people, ideas, and experiences.
• Integrity- We believe in transparency, authenticity, and depend on each other to deliver what we promise.
• Excellence- We contribute to our developments by seeking knowledge and sharing information.
• Responsibility- We care about our local communities and the global environment.
• Collaboration- We are one BorgWarner.

Safety

This position will adhere to Global Star Safety Program, including safety rules, practices and training as outlined in the BorgWarner PTC Safety Policy Manual, which includes the use of equipment, protective devices, or clothing that the employer requires. This individual will work in manners that stress the importance of preventing accidents and illnesses. He/she must take every precaution reasonable in the given circumstance for the protection of themselves and coworkers. In addition, he/she is responsible for reporting all injuries and/or possible dangerous situations, incidents, or occurrences to the immediate supervisor.

Equal Employment Opportunity

BorgWarner is an equal employment opportunity employer such that all qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity/expression, national origin, disability or protected veteran status.

Visa Sponsorship

BorgWarner does provide sponsorship for employment visa status based on business need. However, for this role, applicants must be currently authorized to work in the United States on a full-time basis.

No Unauthorized Referrals from Recruiters & Vendors

Please note that BorgWarner and any of its affiliated companies does not seek or accept unsolicited resumes or offers from third party recruiters or staffing agencies associated with any published or unpublished employment opportunities. Any unsolicited information sent to BorgWarner will be considered as unencumbered and free from any fee or charge whatsoever. Only members of our Human Resources Team have the authority to engage or authorize recruiting services, which must be agreed upon before the unsolicited resume or offer is received.

Internal Use Only: Salary

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