Shipping and Receiving Coordinator

Blue Bottle Coffee is a passionate and growing team of hundreds around the world, united by the simple purpose of getting great coffee (and food) to everyone who asks for it. We roast on three coasts, make delicious drinks, clean up after ourselves, bake cookies, get change at the bank, and say please and thank you. We’re an impossibly eclectic group of coffee experts, artists, writers, sensory scientists, bakers, designers, and all-around dreamers, who also happen to be some of the most hard working and talented in the business. Join us.

Our shipping and receiving coordinator works with our internal teams and external vendors to ensure our packages are delivered to our cafes and to our guests accurately. 

This is a full-time, hourly position. You will be a critical member of the production department, a team united by the basic love of producing great coffee. 

The schedule is: Monday -Friday 8:00am - 4:30pm. 

You will:

• Communicate among Blue Bottle facilities and coordinate with internal delivery teams and third-party shipping and delivery vendors  
• Create, manage and receive delivery schedule to be shared with all departments and external vendors
• Use Netsuite and other systems to verify all inbound items are accurate and match the Purchase Order provided
• Promptly notify internal departments of delivery arrivals
• Partner with regional managers and teammates to ensure accurate and timely delivery to each cafe or Blue Bottle facility
• Keep the shipping and receiving space clean, tidy and well stocked with shipping supplies
• Work with purchasers and finance teams when orders or pricing are inaccurate
• Maintain and be responsible for all outbound items and provide proper paperwork to each department and in Netsuite
• Unpack and examine incoming shipments, reject damaged items, record shortages and communicate with shipper to rectify damages and shortages
• Stock and organize received materials within the facility, making them accessible to our production team.
• Monitor and maintain inventory levels of production materials, updating inventory reorder points and reorder quantities as needed
• Receive and process returns sent to our West Sacramento facility 
• Prepare shipments for our customers and cafes
• Sign-off on all delivery accuracy
• Be ready and willing to assist our facility teams with shipping coordination
• Charge the forklift, schedule all preventative maintenance and ensure safe forklift operation.
• Follow and support all Food Safety, Quality, and Good Manufacturing Practices rules and regulations

You are:

• A team player who thrives when working with teammates and excels when focused on independent tasks
• Crystal clear in your communication
• The consummate professional, always engaging in hospitality toward all team members and guests
• An excellent organizer who continuously tweaks systems toward efficient ease of use

You have:

• A love and respect of delicious food, coffee and pastries
• Production experience
• Experience and comfort working with computers and software
• The ability to read, write and speak English proficiently

Physical requirements:

• The following is a list of the physical activity, requirements, and environmental factors related to this role. Blue Bottle is committed to partnering with all candidates and employees to ensure reasonable accommodations are made to meet the following:




• Expressing or exchanging ideas by means of the spoken word;
• Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication.
• Making substantial movements (motions) of the wrists, hands, and/or fingers.
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal and written documentation
• Exerting up to 50 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Occasionally walking, climbing stairs, and standing occur in this role.
• Environment: this role is protected within a building, but may be exposed to mild changes in temperature with heating or air conditioning.

A few benefits we offer:

• Comprehensive Health, dental, and vision coverage for eligible employees starting on your first day
• 401(k) plan
• Paid time off & paid volunteer hours
• 50% discount on all products, both online and in-cafe. This includes food, beverages, whole bean coffee, and merchandise.
• Flexible spending account & commuter benefits
• Employee Assistance Program

Blue Bottle is an Equal Opportunity Employer. We value an open mind, dedication to work, and a collaborative spirit. We hire based on these qualities, a job’s requirements, our business’s needs, and an applicant’s qualifications. We do not tolerate discrimination or harassment of any kind—in the hiring process or in the workplace.

We comply with the ADA and consider reasonable accommodation measures that may be necessary for eligible applicants/employees to perform essential functions.

We may refuse to hire relatives of present employees if doing so could result in actual or potential problems in supervision, security, safety, or morale, or if doing so could create conflicts of interest.

We will consider for employment qualified applicants with arrest and conviction records.

We participate in E-Verify. We will provide the federal government with employees’ Form I-9 information to confirm authorization to work in the U.S. We will only use E-Verify once an employee has accepted a job offer and completed the Form I-9.