Site Coordinator

Join Eaton, a global leader where equality and inclusivity are at the heart of our mission. Here, everyone is valued and belongs. Be part of a team that delivers cutting-edge, energy-efficient solutions, making a tangible impact on the world. We empower our customers to manage electrical, hydraulic, and mechanical energy more effectively, safely, and sustainably. At Eaton, we're dedicated to enhancing quality of life and protecting the environment with our innovative energy management technologies and services.

Our EMEA Business Service Center (BSC) in Budapest is Eaton's largest office in the region. With a diverse team of over 700 people, representing 40+ nationalities and speaking 20+ languages, the BSC is the central hub for business services. It empowers seamless operations and drives exceptional results across our electrical, industrial, and corporate teams. We are proud to be a Disability Friendly Workplace, ensuring an inclusive environment for all our employees.

What you'll do:

The Site Coordinator provides critical on-site administrative support for the Eaton project delivery team for large data centers. Working in a complex and dynamic environment. This role ensures that processes are clear and followed on a daily basis and that site data such as time tracking is accurate and reported in a timely manner. The on-site admin must be flexible and able to manage unexpected requests as required, while working with a wide variety of internal and external stakeholders. This role is ideal for a motivated individual with an aptitude for problem-solving, learning, and organizing in a face paced environment.

Daily responsibilities include:

• Collating and filing EHS documentation.
• Creating toolbox talks and attending EHS meetings in the EHS Manager's absence.
• Coordinating safety training for new personnel and visitors.
• Managing personnel data in the Data Scope System.
• Booking, tracking, and arranging deliveries.
• Processing timesheets to generate statistics.
• Maintaining a daily work schedule.
• Collecting and filing third-party test results and calibration certificates.
• Collecting and filing Eaton test results from site engineers.

Weekly responsibilities include:

• Attending the Weekly toolbox talk - collate / file sign off sheets.
• Maintain a weekly works schedule to record weekly task progressing.
• Chairing a weekly progress meeting and sharing results with Management Team.

Other general responsibilities include:

• Continuous optimization of all (administrative) processes.
• Ensuring a clean desk policy is always maintained.
• Ensuring all office stationary requirements are available.
• Maintain the EHS HRA wall with weekly information on site works.
• Collation of 3rd party part and serial numbers and adding to the customer asset control system.
• During rotation or absence of team members, cover meetings and represent as a spokesperson on site.
• Any other reasonably requested tasks to ensure the smooth running of the project.

Qualifications:

• Bachelor's degree (in a technical/engineering field is an advantage) from an accredited institution or final year university student.

Skills:

• Advantage if you have experience in administration
• Excellent working knowledge of Microsoft Office 365
• Strong organizational skills
• Ability to multitask
• Attention to detail
• Excellent communication skills
• English language knowledge on a fluent level
• Driving license B
• Right to work and freely travel in EU

What we offer:

• Wide range of Employee Benefits: Hybrid work model, Annual bonus, Cafeteria, Private Medical Insurance, Life Insurance, Eye-glass refund, AYCM partnership, Internal reward system (E-Stars)
• Employee Wellbeing Support: Access comprehensive support programs designed to enhance your overall wellbeing
• Family Friendly: Enjoy a family-friendly environment with policies that support work-life balance
• Talent Management and Career Development: We are dedicated to your professional growth, with a strong focus on internal mobility, continuous learning, and peer coaching
• Dog-Friendly: Bring your furry friend to work in our dog-friendly office
• Dedicated Spaces: Utilize our family room, multi-prayer room, stretching room, and chill room for your comfort and convenience
• Company Yoga Sessions: Participate in regular yoga sessions to stay fit and relaxed
• Social Responsibility: Join a socially responsible organization committed to making a positive impact
• Employee Appreciation Day: Celebrate with us on Employee Appreciation Day, recognizing your hard work and contributions

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We are committed to ensuring equal employment opportunities for job applicants and employees. Our recruitment processes use balanced selection criteria and avoid unlawful discrimination against applicants on the basis of their age, colour, disability, marital status, national origin, gender, gender identity, genetic information, race or racial origin, religion, sexual orientation or any other status protected or required by law.