Studio Coordinator

Your Role 

Do you enjoy a fast paced, creative environment surrounded by bright and driven colleagues? Do you approach every challenge with a can-do spirit? Use your passion for service and attention to detail to help the Gensler team bring designs to life. As one of our Studio Coordinators, you will join our Oakland Office Experience Team, providing administrative support to teams of industry-leading designers and architects. You're at the heart of your studio’s activities and a force that supports your studio to feel engaged and connected. Studio Coordinators act as an ambassador for their studio and a liaison between their directors/principals and many others. The Studio Coordinators exist as part of a larger team across the office, working in alignment to support the office needs at large – while also focusing on your specific studio assignments. 

What You Will Do 

• Support Studio Directors and Principals with all administrative needs, including scheduling of meetings, travel arrangements, expense reports, correspondence, etc.
• Assist Studio Director with operational aspects of running the studio including, but not limited to, organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking and presentation preparation
• Support the Office Experience Team with office wide initiatives, events, organization, culture, processes, and systems
• Engaging in office culture, planning studio retreats, outings, and celebrations
• Use your graphic design skillset to create presentations
• Maintaining clean, organized studio spaces. Physically and digitally
• Managing daily communications with internal and external parties
• Serve as back-up for reception, occasionally, and other support/stand in for other Studio Coordinators

Your Qualifications 

• 5+ years of experience in an administrative capacity
• High School diploma or equivalent required; Associates or Bachelors degree preferred
• Microsoft Office experience a must 
• You are well organized, thoughtful, detailed, and service oriented. In addition, candidates should be able to take ownership of tasks and exhibit a high level of initiative and follow-through in a dynamic environment
• Graphic design knowledge is helpful. Adobe Suite/InDesign experience a plus 
• You love helping people, with a hospitality mindset 
• Experience managing multiple calendars in Outlook 
• Proficient in booking complex travel 
• Comfortable helping with expense reports 
• Must be able to prioritize tasks effectively and have established success working on multiple tasks/projects as the same time 
• Strong people skills. Excellent communication and relationship management 
• Ability to interact professionally with all levels of the firm, clients, and subcontractors 
• Must be able to work overtime on an as-needed basis 

Life at Gensler 

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.