Trainee Event Coordinator

Curious about the future of event marketing?

SpotMe is the enterprise event platform to manage engaging events that help accelerate customer relationships at scale. Trusted by 12,000+ global Fortune 500 business leaders and loved by 10,000,000+ users, brands like J&J, Deloitte, and Red Hat use SpotMe to manage hybrid, virtual, and in-person events with a branded, personalized and compliant experience and get deep data insights that flow into their CRM.

Behind the magic stands a curious, diligent, and humble team with over 30 nationalities. A team that feels great pride in the work they do, a team that cares for each other, and a team that is always ready for the next challenge.

Traineeship period: 

• Monday, August 05, 2024 - Friday, February 07, 2025

Mission: 

• Support pre-event and onsite operations, as well as lead minor projects, learning everything you need to know about project management and team leadership.
  Have a unique and down-to-earth event industry experience while being exposed to a vast number of conferences, all kinds of event stakeholders, top-notch technologies, and trends.

Responsibilities:

Project Coordination (pre-event operations):

• Implement content in the app using our CMS, based on clients' and project leads requirements.
• Participate/Lead project kick-off and reviews with project lead and clients.
• Handle direct communications with clients (email, phone).
• Fully manage and deliver small-scale projects.
• Maintain project status and resources.

Onsite support:

• Travel to event destinations mainly in Europe, occasionally in APAC and NA.
• Provide assistance to participants.
• Set up and deliver live interactivity.
• Onsite logistics including hardware set up and coordination for attendee check-in and/or badge printing.
• Facilitate engagement activities.
• Communicate and coordinate key stakeholders (clients, speakers, hostesses, AV crew, venue crew).

Workplace and travel: 

• Hybrid position with onboarding in the company office (1 - 2 weeks).
• The position requires an average of 3 events per month, representing ~15 days abroad.

Requirements & Skills:

• Fluency in English, both written and spoken.
• Fluency in French, German or Spanish is an advantage.
• Client empathy with a strong business sensibility.
• Detail-oriented, high-standards achiever attitude, without excuses.
• Can-do mindset, curious and self-learner.
• At ease with computers, technology, and standard software (Powerpoint, Excel, Word).
• Previous experience in an AV company or event industry is a plus.
• Paid leaves during the office closure 23-27 December.
• 6 additional days of paid leave to be used from mid-December 2024 - end of the internship.

Remuneration of 2,200 CHF pcm for Swiss based employees.

SpotMe recruits, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, parental status, or veteran status.