Commercial Administrative Assistant

Commercial Administrative Assistant – Livonia, Michigan – IN-PERSON
Job Summary
Prism Specialties, a disaster restoration company located in Livonia, MI, is currently seeking a Commercial Administrative Assistant to join their team. Under the direction of the Controller, the Commercial Administrative Assistant is responsible for many clerical and accounting tasks to ensure the staff can communicate and work efficiently. This is also a travel position where the individual will be coordinating job activities at customer locations. The jobs typically last between 1-3 weeks and often deployed on short notice. This person can expect to be traveling over 50% of the year.
The ideal candidate for this position is a reliable self-starter who can work independently in a fast-paced environment, has a high sense of urgency, takes pride in their work, and has great initiative.
Responsibilities
· Research and implement travel arrangements including flights, hotels, and transportation
· Maintain daily log sheets including labor, equipment, and material usage logs
· Enter usage information to generate invoices
· Coordinate with outside service providers to meet expectations and deadlines
· Summarize daily job communications from the Project Engineer and distribute appropriately
· Coordinate meals at the job location or hotel
· Talk to adjusters, contractors, and customers in a professional manner
· Respond to requests for service as required
· Assist with generating reports
· Use the computer, internet, cell phone, and general office machines
· Accurately maintain files and record keeping
· Complete invoices and collect payments
· Maintain reports and sales data
· Professionally draft letters with proper English and grammar
· Answer calls after hours when needed
Requirements
· Minimum 2-year college degree
· Minimum 5 years of administrative experience
· Minimum 2 years of accounting support
· QuickBooks Desktop experience required
· General knowledge of accounting principles
· High efficiency with Excel and Microsoft applications
· Typing skills of 50 wpm minimum
· Works well under pressure with immediate deadlines
· Expert Multitasker – able to switch assignments as needed
Perks/Benefits

• Competitive Pay
• 401(k) matching
• Flexible Spending Account
• Dental, Medical, and Vision
• Short and Long-Term Disability
• Life Insurance
• Paid Time Off
• Great Work Culture
• Growth Opportunities
• Company paid meals while traveling on assignment
• Company cell phone

Job Type: Full-time
Compensation: $22-$25 per hour
Schedule:

• Day shift
• Monday to Friday
• Weekend availability