Marketing and Sales Coordinator

We are seeking a highly motivated Marketing and Sales Coordinator to join the Western Canada NNN Group at Marcus & Millichap REIS Canada Inc. This rewarding, hands-on role provides the opportunity to gain valuable experience within the commercial real estate brokerage industry. In this position, you will work closely alongside five retail-focused investment brokers, including the Sr. Managing Director Investments, First VP Investments, and two Associate Brokers, to assist with the day-to-day operations focusing on marketing initiatives and managing projects as detailed below.

The ideal candidate is a proactive self-starter. Detail-oriented and capable of managing multiple projects simultaneously, they thrive in a fast-paced environment and work well independently. This position offers an excellent opportunity for candidates seeking immersive, hands-on experience,

Key Responsibilities: Marketing and Copywriting

• Develop property-specific Listing Proposals and Broker Opinion of Values (BOVs) to support sales and marketing efforts.
• Write compelling copy and conduct thorough research for property-specific marketing packages.
• Create and execute Listing Brochures, Email Campaigns (using Constant Contact), Monthly Mailers (bothprint and digital), Year-in-Review reports, and other marketing collateral.
• Liaise with third-party consultants such as photographers, print ad representatives, etc.
• Oversee LinkedIn marketing and manage the team’s overall social media presence.
• Collaborate with the Associate Manager of marketing to design and produce additional marketing materials, including signage, postcards, and direct mail campaigns.

Transaction Support and Client Coordination:

• Draft and prepare Offers to Purchase (OTPs), Letters of Intent (LOIs), Addendums, Waivers, and other legal documents as required.
• Prepare, file, and maintain transaction documents, including confidentiality agreements, listing agreements, closing documents, and trade records.
• Maintain and organize deal file documentation, such as conveyance reports, BCFSA forms, FINTRAC documentation, and invoicing.
• Track and manage all team listings, ensuring critical dates for listings are monitored and met.
• Monitor and report on listing activity and key performance metrics.
• Coordinate the collection and organization of essential deal file documentation from vendors (e.g.,building reports, site plans, leases, and financial statements).

Other Responsibilities:

• Respond to property information requests in a timely and professional manner.
• Perform ad-hoc tasks and administrative duties as required to support the team.
• Stay up-to-date with market trends, research, and industry developments to support documentation and decision-making.
• Maintain property and ownership databases for regions in British Columbia, Alberta, and Saskatchewan.
• Conduct basic property valuations, create tenancy schedules, and summarize leases for lease abstracts.
• Maintain the agenda and follow up on action items for weekly team meetings.

Qualifications:

• Post-secondary education (degree and/or diploma) in a related field.
• Strong organizational skills and attention to detail.
• Ability to meet deadlines and communicate effectively.
• Eager to pursue a career in commercial real estate.
• Proficiency in Microsoft Office Suite and Adobe; InDesign and/or Photoshop knowledge is a plus (or willingness to learn).
• Constant Contact is a plus
• Willingness to take on additional responsibilities and challenges as needed.
• Ability to work independently as a self-starter, as well as collaboratively within a team.




If you are interested, please send your resume and cover letter to [email protected].