Office Manager/Administrative Assistant

FINN Partners has an immediate opening for an Office Manager/Administrative Assistant in its Portland, Oregon office. This role will be responsible for performing various administrative and clerical tasks to support the Pacific Northwest Strategic Communications Business Unit. If you are an organized administrative professional looking to work for a great organization, supporting a talented team, this is the role you’ve been looking for.
As an Office Manager/Administrative Assistant at FINN, you will have the opportunity to:

• Welcome and direct visitors and clients
• Implement and maintain office policies and procedures
• Serve as a liaison between the management team and internal/external stakeholders
• Coordinate and schedule travel, meetings, and appointments for management team members
• Assist in planning and organizing company events, celebrations and meetings
• Assist management and HR team with on-the-ground duties for new or visiting employees

You will also be asked to:

• Open and close the office
• Maintain a safe, clean, and professional work environment
• Answers and transfers phone calls, screening when necessary
• Maintain filing systems as assigned
• Sort and distribute incoming mail, receive packages, and prepare/ship outgoing mail/packages.
• Respond to and resolve administrative inquiries and questions
• Monitor, order, and stock office supplies and snacks
• Monitor and coordinate maintenance of office equipment
• Track receipts and reconcile the company credit card

You are a strong candidate if you have:

• 3-5 years of experience in an administrative role.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational and multitasking skills.
• Proficient skills in Microsoft Office Suite or related software (Word, Excel, PowerPoint, Outlook).
• A basic understanding of clerical procedures and systems such as recordkeeping and filing.
• The ability to work independently and as part of a team.
• An Associate’s degree; Bachelor’s degree in related field preferred.

Experience with office management software (e.g., Google Workspace, Slack, project management tools) is a plus.
You must also be able to:

• Sit at a desk for prolonged periods working on a computer.
• Lift up to 15 pounds at times.

As a FINN team member, you will have access to:

• A generous time-off policy with extra time off during the summer, and office closure between Christmas and New Year’s Day
• Comprehensive medical and dental insurance with FSA
• Parental leave and flexible accommodations for working parents
• 401(k) Plan with matching benefits
• Complimentary reservations for our company house in upstate NY
• An annual Wellness subsidy

** This position is an in-office role. Candidates must align with a Monday – Thursday, 32 hrs./week schedule working in the Portland, Oregon office, located in the Pearl District **
Please upload your resume and cover letter detailing your prior work experience and indicate your desired salary in $US Dollars.
About FINN Partners:
FINN Partners was launched in 2011 to realize Peter Finn’s vision to create a leading communications agency dedicated to shaping a bold new future in which innovation and partnership are strong drivers of the brand. FINN Partners specializes in the full spectrum of communications services, including digital and social media. Practice areas include arts, consumer lifestyle & sports, corporate social responsibility, education, health, manufacturing, financial services, technology, travel, and public affairs.
We are entrepreneurial-minded, global, and focused on integrated programs that bring to life the world-changing technologies, products, and services of our client partners. Our company culture celebrates delighting our clients with innovative and creative campaigns and programs, and we provide opportunities for our employees to conduct career-meaningful work in a creative, fast-paced, collaborative, and fun environment. We work hard and play nice.
Headquartered in New York City, the agency has 1,400+ employees, with offices in 34 cities around the world.
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