Administrative Assistant

Company Description

In this position you will provide direct administrative support to the senior leader in Off Premise sales. Responsibilities will include but are not limited to: calendar management, coordination of meetings and travel (domestic/international), preparation of PowerPoint presentations, internal communications, report distribution and record-keeping, and coordination of monthly tracking reports

Job Description

EXECUTIVE SUPPORT

Calendar & travel management (domestic and international)

Plan and orchestrate meetings/conference calls across business unit

Process forms and expense reports

Ensure that tasks and projects are completed correctly and on time

Proactively communicate follow-up information on all matters

Run/manage staff meetings including agenda coordination and timely action-oriented recaps

EVENT & MEETING SCHEDULING, PLANNING, & COORDINATION

Lead the planning and production of all department level activities, including off-sites, workshops and team building events.

Manage and communicate Executives' calendars and assist with time management and prioritization.

Maintain department calendar; schedule and coordinate regular and one-off department meetings, develop meeting agendas, and draft and distribute meeting minutes.

Provide admin support to Sales departments and their respective department heads as needed.

PRESENTATIONS & COMMUNICATION

Create high quality PowerPoint presentations for sales leader and other team members.

Liaise with various departments, timely communicating information, analysis or reports.

Route contracts through approval and signature.

ADMINISTRATIVE TASKS

Organizing and maintaining team calendar

Scheduling appointments, meetings and workshops, responsible for meeting minutes

Make travel arrangements and verification of travel costs

Assist in preparations for meeting and calls

Responsible for internal communications (collaboration, contact management etc.) and information flow, correspondence on behalf of the manager

Dealing with incoming e-mail, faxes, post, calls; responsible for shared inbox

Filing & archive management

On-boarding of new employees

Verification of invoices, supporting the manager or administrative responsibility for budget management (FRE, SRE, TRE, budget closing, invoicing, tracking of budget, re-charges)

Carrying out specific small projects & research, assist in projects

Other administrative duties as assigned (e.g., ordering office supplies, send FedEx).

COMMUNICATION/TEAMWORK

Strong interpersonal and influencing skills

Professional/polished communication style

Actively listens, expresses ideas/thoughts effectively

Ability to work with multiple managers and personality types

Works within and outside formal lines of authority

Patient & humble – partners effectively with various stakeholders

Qualifications

2+ years of experience in positions related to sales and marketing

Understanding of P&L and business drivers

Understanding of business insight/category management principles preferred

Strong MS Office Skills: Outlook, PowerPoint, Excel and Word must be very proficient

Strong written/verbal communication – professional writing skills (letters, internal emails, etc.)

Experience in coordinating large events & meetings preferred

Capable of working well with diverse personalities

Excellent organization and project management skills

Experience supporting multiple leaders preferred

Additional Information

This position is open to U.S. citizens, U.S. permanent residents, or individuals who are currently authorized to work in the United States on a valid visa.

The base salary range for this position is $44,000 - $66,000 + cash incentives

Actual salary offers may vary based on work experience.

The base pay range is subject to change and may be modified in the future.

Our current Benefits include:

Comprehensive Medical, Dental and Vision Plans, 401k Match, Family Leave, PTO & Paid Holiday Schedule, Pet, Legal, and Life Insurance, Tuition Reimbursement

(Benefits listed may vary depending on the nature of your employment and/or work location)

Red Bull North America, Inc. is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, age, or any other classification protected by Federal, state, or local law.