Office Manager

Position: Office Manager  

Location (onsite): Burlingame, CA

Reports to: Head of People Operations

Position Type: Exempt, Full-time

ABOUT NEPTUNE MEDICAL

Neptune Medical (NM) is a lean and innovative Silicon Valley start-up commercializing high clinical value devices for across multiple clinical areas, including gastroenterology and robotics. We are seeking a compelling and people-oriented candidate who would display the ability to perform the wide variety of below requirements, would show a high level of individual responsibility, and would act with passion and intensity in a VC-funded medical device start-up that is fast-paced and collaborative.  

Neptune Medical is located in Burlingame, CA, conveniently near the Millbrae Caltrain and BART station.

POSITION SUMMARY:

The ideal Office Manager has the ability to work efficiently in a fast-paced and dynamic engineering environment both individually and collaboratively, is exceptionally well-organized, and can anticipate where and when help will be needed. Interpersonal skills are essential as you will interact with a variety of people across multiple job functions and levels. You can make decisions confidently that best reflect the team’s and the company’s goals.

The ideal candidate would act with passion and intensity in a medical device start-up that is fast paced and collaborative and display the ability to perform to the requirements outlined below. For the right person, this position will be a tremendously exciting and career-defining opportunity, making core contributions to a genuinely new type of medical robotic platform.

ROLES AND RESPONSIBILITIES:

• Anticipate needs and provide high-level administrative support to the teams and executives
• Help with various administrative and office duties as assigned
• Support team events, socials, team off-site events, company swag, meals, etc.
• Manage a complex calendar and schedule travel
• Manage meal orders and invoice approval for onsite catering services (Catercow)
• Prepare meeting rooms and coordination of meeting tasks
• Keep kitchen stocked & tidy, order snacks and beverages
• Keep office supplies stocked
• Drive onboarding/offboarding tasks (IT, Key Fobs)
• Acquire computer/tech for new employees and set up their desks
• Coordinate travel, document expenses and purchases
• Contribute to a positive work environment and culture
• Assist with processing legal documents
• Assist with vendor credentialling

REQUIRED QUALIFICATIONS:

• Associate’s degree and 3 years of experience in an Office Manager role or similar
• Strong communication and presentation skills.
• Strong organizational and interpersonal skills.
• Prior experience as an administrative assistant.
• Proficient with Excel, Word, PowerPoint
• Ability to lift 50lbs.
• Positive demeanor with a strong work ethic and the desire to be an important part of a growing organization.
• Ability to work well in a fast-paced open office environment.
• Strong interpersonal skills. Friendly and able to maintain effective working relationships with others.
• Ability to work cross-functionally, with customer a driven focus and a sense of urgency.
• Start-up experience or demonstrated ability to thrive in a driven, fast paced environment.

PREFERED QUALIFICATIONS:

• Experience with purchasing and receiving
• Experience in an early stage product development environment
• Event planning

Our job titles may span more than one career level. The starting base pay for this role is between $72,000 and $80,000 per year depending on experience. The actual base pay is dependent upon many factors, such as: education, training, transferable skills, work experience, business needs, and location. The base pay range is subject to change and may be modified in the future. This role may also be eligible for equity, benefits and 401(K) with matching.

Neptune Medical provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.